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Career & Work
Employment Verification Letter
An employment verification letter confirms basic job details in writing. This Canadian template helps an employer, HR contact, manager, or business owner state an employee's name, role, start date, employment status, optional pay or hours, and employer contact information. Use it for rental applications, bank files, school forms, immigration and administrative requests, or any situation where a third party asks for proof of employment.
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- Reviewed August 23, 2026
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Letter- Employee name is required.
- Employer/company name is required.
- Job title is required.
- Employment start date is required.
- Employer contact/signatory is required.
What this template is for
Use this employment verification letter template to confirm role, employer, dates, income, and contact details before sending proof to a landlord, lender, school, or admin office.
Employer policies and institution requirements vary. Some organizations require letters to be issued directly by HR.
How to use it
- Enter employee and employer details.
- Add optional salary or hours only if appropriate.
- Have an authorized employer contact review and sign it.
A completed example
A completed employment letter written for a rental application, with pay included by agreement.
2026-08-06
Subject: Employment verification for Samuel Okonjo
To whom it may concern,
This letter confirms that Samuel Okonjo is employed by Coastline Dental Group as Dental Hygienist. Their employment start date is 2024-03-11, and their current employment status is Permanent.
Samuel Okonjo is paid $78,000 per year. They are scheduled for 37.5 hours per week.
This letter is provided for a rental application. Please contact the undersigned if additional confirmation is required.
Sincerely, Renee Chartrand, Office Manager Coastline Dental Group [email protected] 604-555-0148
Common questions
Who should sign an employment verification letter?
An HR representative, payroll contact, direct manager, or business owner with authority to confirm employment. A letter signed by a coworker will usually be rejected.
Does the letter have to include my salary?
No. Salary is optional and should only appear when the employee agrees and the recipient actually needs it. Landlords and lenders often do ask, but the employee controls whether pay is disclosed.
Will a landlord accept this instead of pay stubs?
Often as part of a package, rarely on its own. Most Canadian landlords want the letter plus two or three recent pay stubs, and many will phone the signatory to confirm.
Can this letter be used for an immigration application?
IRCC has its own expectations for employment reference letters, including hours per week, annual salary, benefits, and a detailed list of duties. Check the specific program's document checklist before submitting this format.
How this template is maintained
- Last reviewed
- Reviewed by
- Thomas TremblayFounder and editor, Canooq
Sources
- IRCC: reference letters from employers — verified August 23, 2026
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Page details
Author: Thomas Tremblay
Updated: August 23, 2026
Cite: Canooq.ca, Employment Verification Letter
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